ADDENDUM NO. 1
Contract Specification MUNICIPAL GARAGES B, D, & G INSTALLATION OF EMERGENCY GENERATORS BID NO. 20-02 City of Hoboken Hudson County, New Jersey
Project No. HO-530 Boswell Engineering 330 Phillips Avenue South Hackensack, New Jersey 07606
This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated December 20, 2019. Please note the bid date has been changed to Friday, March 6, 2020 at 2:00 PM. Bidder must acknowledge receipt of the Addendum on the proposal form.
Failure to do so may subject the Bidder to disqualification.
This Addendum consists of 20 pages.
Responses to Questions
1. Please provide the contact information for the existing fire alarm vendor. Please provide contact information for each garage in the event that each is maintained by a different vendor.
S.E.M Security- Phone # 845-986-0336 for Garages B, D, & G.
2. Please provide the contact information for the existing elevator vendor. Please provide contact information for each garage in the event that each is maintained by a different vendor.
The City is in the process of signing a contract with Slade Elevator- Phone # 908-654-5300.
3. Please confirm that furnishing or installing Vehicle W-Beam Guide Rails (specification 347113)
are not within the scope of this contract as no scope of work was provided.
The vehicle W-beam guide rails are not within the scope of this contract.
4. Please confirm that furnishing or installing barbed wire/tape (specification 313101- 2.04, 2.05, 3.04, 3.05, & 3.07) is not within the scope of this contract as no exact scope of work was provided. Additionally, no barbed wire/tape was shown within the chain link fence detail on drawing 4 of 17.
The barbed wire/tape is not within the scope of this contract.
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Bid No. 20-02
February 6, 2020
5. Please confirm that furnishing or installing doors/frames/hardware (specification 08100 & 08700) are not within the scope of this contract as no scope of work was provided.
The furnishing or installing doors/frames/hardware are not within the scope of this contract.
6. Please confirm that the only item, interior or exterior, requiring field applied painting (specification 099113 & 099123) is the natural gas piping. All new electrical equipment will be provided with a factory painted finish. The only components that will require painting will be the natural gas piping.
7. Please advise if the within the parking garage should be considered an indoor
or outdoor location. This is in reference to the “General Notes” on sheet 2 of 17,
“IV. Electrical Notes”, note No. 4.
Inside the garage is considered an indoor location.
8. Please advise if Hoboken Building Department fees (building, electric, plumbing, zoning, etc.) will be waived.
An allowance item will be added to the updated Schedule of Prices (attached) for the permit fees, including PSE&G fees. However, the contractor shall submit for all applicable permits in a manner consistent with the typical review period and through the appropriate departments. The contractor shall be responsible for scheduling inspections and securing permit closeout.
Any fines or delays associated with the contractors lack of coordination with the applicable departments will not be recouped in change orders or project extensions. The allowance will also be used for the utilization of Hoboken police officers for traffic direction and site safety detail as needed. This costs incurred shall be paid as a direct pass through to the Contractor with no markup applied by the Contractor. The rate schedule for the HPD is attached to estimate costs.
9. As per sheet 12 of 17, What is the scope of work associated with the elevator machinery room HVAC system?
The scope of work associated with the machinery room HVAC system will be performed under the elevators contract..
10. As per sheet 13 of 17, what company is the current fire alarm vendor for the existing fire alarm system?
S.E.M Security- Phone # 845-986-0336 for Garages B, D, & G.
ADDENDUM NO. 1
Bid No. 20-02
February 6, 2020
11. Will the contractor who gets awarded the project be able to park inside? The contractor will have the ability to park in the garages, however, there is a maximum height clearance of 6'3" that cannot be exceeded.
12. Will the exhaust of the generators need to be extended outside or is there enough air circulation to dissipate the exhaust fumes?
The generators that are located on the interior parking deck will require the exhaust to be extended to the exterior.
13. Are the smoke detectors shown on the bid documents existing or is there an expectation that new smoke detectors will be installed? New smoke detectors shall be installed under the elevators contract.
14. Who pay for the electrical shut downs or temporary power?
See response to Question No. 8.
15. The City needs to submit new paperwork to PSE&G for electrical services. New paperwork will be submitted to PSE&G for electrical services upon award of the contract.
16. Who will pay for the gas hook-up fees?
See response to Question No. 8.
17. Will you allow alternate generator than proposed Generac basis of design?
All bids shall be based on the Generac set model listed the plans. An alternate generator may be submitted for approval after award (meeting the minimum requirements provided by the Generac model listed on the plans), however, as noted on the plans, there will be no additional compensation for any increase in the foundation size due to an alternate generator submitted by the contractor
18. When can we schedule a site visit to review sites and general conditions?
All prospective bidders are advised that a site visit has been scheduled for Friday, February 14, 2020 at 10:00 AM. All prospective bidders shall meet at the front of Garage G (315 Hudson Street, Hoboken, NJ 07040). A representative of Boswell Engineering and the City of Hoboken will take the attendees to each facility. Prospective bidders are encouraged to attend the site visit but same is not mandatory and will not preclude the prospective bidder from
submitting a bid for this project.
ADDENDUM NO. 1
Bid No. 20-02
February 6, 2020
19. Will contractor have to pay for police for crane deliveries?
See response to Question No. 8.
20. Can a General Contractor (as opposed to electrical contractor) bid on the generator package?
The contract bid documents do not prohibit a General Contractor from submitting a bid on the project.
21. Will you extend the bid deadline?
The bid date has been rescheduled and will be held on Friday, March 6, 2020 at 2:00 PM.
22. Will you extend the questions deadline?
Questions submitted subsequent to the issuance of this addendum will not be answered.
23. Is this project tax exempt on permanent materials? If so please provide
required specifications.
The City is Tax exempt. The City will provide ST – 4 if needed by the vendor. See attached.
24. Is there any known Hazardous Materials in the grounds located in the project sites? Has any testing been performed on these grounds?
Testing for hazardous materials has not been performed.
25. In the event of encountering hazardous materials, will the City sign all waste generator manifest along and agree to pay contractor for such additional work?
In the event of encountering hazardous materials the contractor shall notify the City’s designated point of contact for the project and follow the appropriate OSHA safety protocols to secure the job-site. The contractor shall generate a change order for review by the City’s Engineer should any further action be required.
26. Note 7 on sheet 2 identifies that Contractor is responsible for payment of all fees and inspections. Does this include PSEG? If so, this is not obtainable, please provide for bid purposes what this value is.
ADDENDUM NO. 1
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Bid No. 20-02
February 6, 2020
See response to Question No. 8.
27. On sheet 10 of 17, Parking Garage B notes new equipment, power cable and conduits to be new. Drawings also indicate new GFI to be installed. Please verify this work is in the generator Replacement contract. This equipment, pipe and wire is indicated in bold font. Please verify.
The referenced work shall be performed under the elevators contract.
28. Sheet 10 or 17 indicates that the new emergency power is in a 9" conduit. Please verify you want a 9" conduit. The reference to the 9” conduit is a typo. It should be a 4” conduit.
29. Contractor is requesting a walkthrough of the parking garage electrical rooms
on 2/6/2020 at 1pm. Please confirm. All prospective bidders are advised that a site visit has been scheduled for Friday, February 14, 2020 at 10:00 AM. All prospective bidders shall meet at the front of Garage G (315 Hudson Street, Hoboken, NJ 07040). A representative of Boswell Engineering and the City of Hoboken will take the attendees to each facility. Prospective bidders are encouraged to attend the site visit but same is not mandatory and will not preclude the prospective bidder from submitting a bid for this project.
30. Contractor is requesting pre-bid questions be extended to 2 weeks prior to the bid. Questions submitted subsequent to the issuance of this addendum will not be answered.
31. Information for Bidders Section II. Bid Security D. Labor and Material (Payment) Bond is not marked as required, however the Advertisement for Bids states the successful bidder shall furnish and deliver to the Owner a performance and payment bond in the amount of 100 percent of the accepted bid. Please advise if a payment bond is required and supply the bond form.
Yes, a payment bond is required and shall be in the amount of 100% of the contract price. Same shall be provided in a form acceptable to the City of Hoboken.
32. General Conditions of the Contract Article 23 B) 3) requires all insurance purchases and maintained by the Contractor shall designate the Owner as additional insureds. Additional insured status is not commercially available on workers compensation insurance policies. Please add, “except for workers compensation” at the end of the last sentence of the paragraph. “All insurance purchased and maintained by the Contractor, with the exception of workers compensation, shall designate the Owner,
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Bid No. 20-02
February 6, 2020 their officers, officials, agents, employees, Engineers, consultants as additional insureds.”
It is understood that the contractor shall not be required to add the City of Hoboken as an additional insured on their Workers Compensation Policy.
33. General Conditions of the Contract Article 23 B) 4) states that the insurance requirements shall also apply to Subcontractors of all tiers. These coverages and limits may not be commercially available or would be cost prohibitive to most subcontractors, particularly the SBE and DBE subcontractors. Please amend to: “Except as modified by the Owner in writing, the insurance requirements herein shall also apply to Subcontractors and to the Sub-Subcontractors and the Contractor will be responsible for supervision of the filing of certified copies of the insurance policies and/or insurance certificates prior to any Subcontractor commencing work on the project Contractor shall require Subcontractors to provide insurance per Subcontractor’s usual business practices.”
The prospective bidder shall submit insurances in accordance with the specification. If the bidder chooses to provide an exception to the requirements of the specifications same shall be reviewed by the City’s legal department as part of the bid review process.
34. General Conditions of the Contract Article 23 B) 5) states that the Owner maintain Property insurance but very few details are provided about the limits, sub limits, and coverage extensions. It is not equitable to give the Contractor the financial risk of loss for loss or damage to the work without full transparency of the builder’s risk coverage provided to protect Contractor from such risk. Please provide the policy limit, all sub limits, including but not limited to flood, earthquake, LEG 3, off-site storage, in- transit, extra expense, debris removal, pollution cleanup, and contractors continuing expenses.
No additional information will be provided. The prospective bidder shall submit insurances in accordance with the specification. If the bidder chooses to provide an exception to the requirements of the specifications same shall be reviewed by the City’s legal department as part of the bid review process.
35. General Conditions of the Contract Article 23 B) 8) states that the Owner will allow certain deductible clauses which are not considered excessive, overly broad, or harmful to the interest of the Owner. Deductibles are the sole responsibility of the first named insured on the policy and not the responsibility of the owner or any other additional insureds on the policy. Because there is no financial exposure to the Owner, Contractor’s deductibles should be at the sole discretion of the Contractor. Please strike this requirement. “The Owner will allow certain deductible clauses which are not
ADDENDUM NO. 1
Bid No. 20-02
February 6, 2020
considered excessive, overly broad, or harmful to the interest of the Owner. Standard exclusions will be allowed of any additional exclusions.”
There are no modifications to the specification section. The prospective bidder shall submit insurances in accordance with the specification. If the bidder chooses to provide an exception to the requirements of the specifications same shall be reviewed by the City’s legal department as part of the bid review process.
36. Please provide detail for the Generator Pad connection to the existing Deck.
Install (drill and grout) #5, 90 degrees hooked dowels along the entire pad perimeter at 2 feet maximum spacing (20 dowels per pad). The length of the dowels shall be 6 inches with 2 inches maximum embedment into existing deck. The dowels shall be installed a minimum of 3 inches from the edge of the new concrete pad.
R:\Munic\Hoboken\HO-530\Files\Bidding Phase\Bid 20-02- Generators\Responses to Questions 20-02.docx
SCHEDULE OF PRICES MUNICIPAL GARAGES B, D, & G
INSTALLATION OF EMERGENCY GENERATORS BID NO. 20-02
CITY OF HOBOKEN HUDSON COUNTY, NEW JERSEY
ITEM ESTIMATED
COMPUTED
NO. QUANTITY DESCRIPTION AND UNIT PRICES PRICE TOTALS
BASE BID
1. L.S. Mobilization
Dollars
Cents $ $
2. L.S. Demolition at Garage D
Dollars
Cents $ $
3. 1 Unit Emergency Generator at Garage D
Dollars
Cents $ $
4. 1 Unit Concrete Generator Pad at Garage D
Dollars
Cents $ $
5. 19 Unit Bollards
Dollars
Cents $ $
6. Allowance Permitting Fees/HPD Traffic Control
Five Thousand Dollars
Zero Cents $_5,000.00 $ 5,000.00
TOTAL BASE BID ITEMS 1 -6 IN WORDS AND FIGURES
Dollars $
BID ALTERNATE A:
6A. Allowance Permitting Fees/HPD Traffic Control
Five Thousand Dollars
Zero Cents $_5,000.00 $ 5,000.00
- 30 -
7A. L.S. Demolition at Garage B
Dollars
Cents $ $
8A. 1 Unit Emergency Generator at Garage B
Dollars
Cents $ $
9A. 1 Unit Concrete Generator Pad at Garage B
Dollars
Cents $ $
10A. 48 L.F. Chain Link Fence
Dollars
Cents $ $
TOTAL BID ALTERNATE A ITEMS 6A-10A IN WORDS AND FIGURES
Dollars $
BID ALTERNATE B:
5B. 19 Unit Bollards
Dollars
Cents $ $
6B. Allowance Permitting Fees/HPD Traffic Control
Five Thousand Dollars
Zero Cents $_5,000.00 $ 5,000.00
11B. L.S. Demolition at Garage G
Dollars
Cents $ $
12B. 1 Unit Emergency Generator at Garage G
Dollars
Cents $ $
13B. 1 Unit Concrete Generator Pad at Garage G
Dollars
Cents $ $
TOTAL BID ALTERNATE B ITEMS 5B, 6B, 11B-13B IN WORDS AND FIGURES
Dollars $
- 31 -
ST-4 (05-12, R-15)
ELIGIBLE NONREGISTERED PURCHASER: SEE INSTRUCTIONS **
State of New Jersey
DIVISION OF TAXATION
SALES TAX
FORM ST-4
EXEMPT USE CERTIFICATE
To be completed by purchaser and given to and retained by seller.
PURCHASER’S NEW JERSEY TAXPAYER REGISTRATION NUMBER*
22 - 600-1993
Please read and comply with the instructions given on both sides of this certificate.
TO
Date
(Name of Seller)
Address
City
State
Zip
The undersigned certifies that there is no requirement to pay the New Jersey Sales and/or Use Tax on the purchase or purchases covered by this Certificate because the tangible personal property or services purchased will be used for an exempt purpose under the Sales & Use Tax Act. The tangible personal property or services will be used for the following exempt purpose*:
MUNICIPAL GOVERNMENT - FOR OFFICIAL USE ONLY.
The exemption on the sale of the tangible personal property or services to be used for the above described exempt purpose is provided in subsection N.J.S.A. 54:32B- 9A
(See reverse side for listing for principal exempt uses of tangible personal property or services and fill in the block with proper subsection citation).
I, the undersigned purchaser, have read and complied with the instructions and rules promulgated pursuant to the New Jersey Sales and Use Tax Act with respect to the use of the Exempt Use Certificate, and it is my belief that the seller named herein is not required to collect the sales or use tax on the transaction or transactions covered by this Certificate. The undersigned purchaser hereby swears under the penalties for perjury and false swearing that all of the information shown in this Certificate is true.
CITY OF HOBOKEN
NAME OF PURCHASER* (as registered with the New Jersey Division of Taxation)94 WASHINGTON STREET, HOBOKEN, NJ 07030 (Address of Purchaser)*
MUNICIPAL GOVERNMENT
TYPE OF BUSINESS*
By
PURCHASING AGENT - QPA
(Signature of owner, partner, officer of corporation, etc.)*
(Title)
*Required
MAY BE REPRODUCED
(Front & Back Required)
INSTRUCTIONS FOR USE OF EXEMPT USE CERTIFICATES - ST-4
(05-12)
1. Registered sellers who accept fully completed exemption certificates within 90 days subsequent to the date of sale are relieved of liability for the collection and payment of sales tax on the transactions covered by the exemption certificate. The following information must be obtained from a purchaser in order for the exemption certificate to be fully completed:
• Purchaser’s name and address;
• Type of business;
• Reasons(s) for exemption;
• Purchaser’s New Jersey tax identification number or, for a purchaser that is not registered in New Jersey, the Federal employer identification number or out-of-State registration number.
Individual purchasers must include their driver’s license number;
• If a paper exemption certificate is used (including fax), the signature of the purchaser.
The seller’s name and address are not required and are not considered when determining if an exemption certificate is fully completed. A seller that enters data elements from paper into an electronic format is not required to retain the paper exemption certificate.
The seller may, therefore, accept this certificate as a basis for exempting sales to the signatory purchaser and is relieved of liability even if it is determined that the purchaser improperly claimed the exemption. If it is determined that the purchaser improperly claimed an exemption, the purchaser will be held liable for the nonpayment of the tax.
2. Retention of Certificates - Certificates must be retained by the seller for a period of not less than four years from the date of the last sale covered by the certificate. Certificates must be in the physical possession of the seller and available for inspection.
3. Acceptance of an exemption certificate in an audit situation – On and after October 1, 2011, if the seller either has not obtained an exemption certificate or the seller has obtained an incomplete exemption certificate, the seller has at least 120 days after the Division’s request for substantiation of the claimed exemption to either:
1. Obtain a fully completed exemption certificate from the purchaser, taken in good faith, which, in an audit situation, means that the seller obtain a certificate claiming an exemption that:
(a) was statutorily available on the date of the transaction, and
(b) could be applicable to the item being purchased, and
(c) is reasonable for the purchaser’s type of business; OR
2. Obtain other information establishing that the transaction was not subject to the tax. If the seller obtains this information, the seller is relieved of any liability for the tax on the transaction unless it is discovered through the audit process that the seller had knowledge or had reason to know at the time such information was provided that the information relating to the exemption claimed was materially false or the seller otherwise knowingly participated in activity intended to purposefully evade the tax that is properly due on the transaction. The burden is on the Division to establish that the seller had knowledge or had reason to know at the time the
information was provided that the information was materially false.
4. Common exempt uses of property or services for which the ST-4 is applicable follow.
NOTE: The descriptions are general and do not necessarily cover every exempt use or service or every condition for exemption. Further information is available from the Division of Taxation.
• Sales of machinery and equipment for use directly and primarily in the production of property by
manufacturing, processing, assembling or refining.
N.J.S.A. 54:32B-8.13a.
• Sales of equipment to a telecommunication service provider subject to the jurisdiction of the BPU or the FCC for use directly and primarily in providing interactive telecommunications services for sale. N.J.S.A. 54:32B-8.13c.
• Sales of tangible personal property for use directly and exclusively in experimental research and development in the laboratory sense. N.J.S.A. 54:32B- 8.14.
• Sales of wrapping materials or non-returnable containers for use in the delivery of tangible personal property or sales of containers for use in a farming enterprise. N.J.S.A. 54:32B-8.15.
• Sales of busses to regulated bus companies for public passenger transportation or to carriers for use in school children transportation services. N.J.S.A. 54:32B-8.28.
• Sales of equipment for use directly and primarily in the production department of a newspaper plant or for use in the production of property for sale by a commercial printer. N.J.S.A. 54:32B-8.29.
• Sales of advertising material to be published in a newspaper. N.J.S.A. 54:32B-8.30.
• Sales of aircraft or repair services to an “air carrier,” and repairs to certain business aircraft, including machinery or equipment installed on such. N.J.S.A. 54:32B-8.35.
• Sales of equipment used exclusively to sort and prepare solid waste for recycling or in recycling (does not include motor vehicles). N.J.S.A. 54:32B- 8.36.
• Sales of printed advertising materials for out-of-state distribution and sales of direct-mail processing services rendered in connection with the distribution of such materials to out-of-state recipients. N.J.S.A. 54:32B-8.39.
• Sales of commercial trucks, truck tractors and semi-trailers which are properly registered and 1) have a gross vehicle weight rating in excess of 26,000 pounds; or 2) are operated actively and exclusively for the carriage of interstate freight under a certificate or permit issued by the Interstate Commerce Commission; or 3) are registered as a farm vehicle under the Motor Vehicle Statute (N.J.S.A. 39:3-24 and 25) and have a gross vehicle weight rating in excess of 18,000
pounds. N.J.S.A. 54:32B-8.43.
INSTRUCTIONS FOR USE OF EXEMPT USE CERTIFICATES - ST-4
(05-12)
• Sales of machinery and equipment used directly and primarily in producing broadcast programming or cable/satellite television programming. N.J.S.A. 54:32B-8.13e.
• Sales of tangible property for use directly and primarily in the production of film or video for sale, including motor vehicles, parts, supplies and services to such property.. N.J.S.A. 54:32B-8.49.
• Sales of commercial ships and charges for components, repair and alteration services for commercial ships. N.J.S.A. 54:32B-8.12.
• Sales of materials, such as chemicals and catalysts, used to induce or cause a refining or chemical process. N.J.S.A. 54:32B-8.20.
**5. Eligible Nonregistered Purchaser - If the purchaser is not required to be registered for sales and use tax purposes in New Jersey, in the box at the top, left corner of the form marked “Eligible Nonregistered Purchaser” the purchaser is required to place one of the following in order of preference:
1) the Federal Identification Number of the business; 2) out of state registration number.
Private reproduction of both sides of the Exempt Use Certificates may be made without the prior permission of the Division of Taxation.
FOR MORE INFORMATION:
Call the Customer Service Center (609) 292-6400. Send an e-mail to:
nj.taxation@treas.state.nj.us.
Write to: New Jersey Division of Taxation, Information and Publications Branch, PO Box 281,
Trenton, NJ 08695-0281.
