CITY OF HOBOKEN
ADDENDUM TO RFP DOCUMENTS
RFP – 24 – 15 - Competitive Contracting-Payroll Services Provider This Addendum # 1 dated September 24, 2024, is issued to modify the above-mentioned RFP, and is
hereby made part of the RFP documents. Please attach this Addendum #1 to the original documents in your possession and ensure same is included in your proposal. This addendum includes:
Q1. What would be the number of awards you intend to give(approximate number)?
A1. One
Q2. What are the estimated funds that are estimated to be allocated for this contract?
A2. We will allocate the funds necessary to pay the selected vendor.
Q3. What is the tentative start date of this engagement?
A3. Exact date TBD depending on whether we change vendors. We estimate end of October to early
November 2024.
Q4. Is this a new contract or are there any incumbents? If there is an incumbent, could you please
let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal
again?
A4. Primepoint is the incumbent. Yes, they are eligible to submit a proposal under this RFP.
Q5. Are there any pain points or issues with the current vendor(s)?
A5. The information necessary to respond is included in the RFP. We currently do not have any “pain
points”.
Q6. Could you please share the previous spending on this contract, if any? A6. As point of
reference, our 2023 spend was approximately $90,000.
Q7. Is there any mandatory subcontracting requirement for this contract? If yes, Is there any
specific goal for the subcontracting?
A7. No subcontracting pertains to this RFP
Q8. Can we provide hourly rate ranges in the price proposal?
A8. The information necessary to respond is included in the RFP. Proposal specificity will work in
respondent’s favor.
Q9. Please share the incumbent vendors and their pricing.
A9. The Incumbent vendor is Primepoint. We do not believe that current vendor pricing is necessary
for prospective vendors to respond to the RFP.
Q10. What is the budget for this bid? OR the estimated annual spending in the past under this
contract for similar services?
A10. We will allocate the funds necessary to pay the selected vendor.
Q11. Is there any challenge fulfilling the needs with the existing contracts for related services
or any specific improvements you are looking for?
A11. None noted.
Q12. How many vendors would be awarded? A12. One
Q13. Is there any preference for the local vendor?
A13. Delivery of checks and direct deposit vouchers are required and need to be timely delivered
prior to pay day each pay period.
Q14. What is the exact work location and the working hours?
A14. 94 Washington St, Hoboken, NJ 07030 (hours of Payroll and Finance 9am-4pm M-F except for
Holidays)
Q15. What are the overtime terms and orientation process required for any role? A15. Overtime is
always approved in advance by Supervisors depending on business needs
Q16. Please share the type of background check and drug test required.
A16. Whomever is selected for the Payroll HR provider will not have any overlap with background
checks or drug tests.
Q17. Will there be a kick-off meeting once the contract is awarded? A17. Only if there is a new
vendor coming on board.
Q18. How many resources/candidates are currently active at this time under incumbent contracts?
Please provide the breakdown of numbers under each incumbent vendor.
A18. There is one primary vendor Primepoint who handles time management, HR and Payroll services.
Q19. What is the spending to date against each of the incumbent vendors? A19. As point of
reference, our 2023 spend was approximately $90,000.
Q20. Will active candidates under the incumbent vendors be transitioned to the new vendors if the
same incumbent vendors are not awarded the contract this time?
A20. We have only one incumbent.
Q21. Please confirm if there is any subcontracting goal for this solicitation. A21. No
subcontracting pertains to this RFP
Q22. Could you please provide the total number of employees for whom payroll will be processed?
A22. Varies slightly but approximately 800 plus seasonal employees.
Q23.Is this a re-compete RFP? If yes, Could you please share the name of Current Suppliers (who are
currently providing services to Agency)?
A23. Primepoint
Q24. Could you please share current Supplier’s pricing and Proposals?
A24. The Incumbent vendor is Primepoint. We do not believe that current vendor pricing is necessary
for prospective vendors to respond to the RFP.
Q25.When the existing contract was started, and what is the annual monetary spent value of the
current contract since inception?
A25. We have been with the incumbent for approximately 10 years. See Q35 for an indication of the
annual spend.
Q26. How many resources are currently engaged in the current contract?
A26. We have multiple end users utilizing the system daily. As far as vendor support is concerned,
we have customer service via phone or email throughout the workday on payroll, time and labor and
HR.
Q27. Can you please share the no. of positions served in previous years under this contract?
A27. Please clarify, do you mean the number of employees served using the system? We average
approximately 800 employees per year.
Q28. Can you please share the amount of business each vendor did under this contract in previous
years?
A28. We have only 1 vendor solution.
Q29. Is there any local preference for this contract? A29. No.
Q30. What will be the estimated annual budget for this project?
A30. We will allocate the funds necessary to pay the selected vendor.
Q31. Would you be accepting references from public as well as commercial entities? Is
sub-contracting required for this contract?
A31. We do not prefer subcontracting our services, and we do accept references from current clients
using your system.
Q32. How many vendors agency is planning to select?
A32. Approximately 15 vendors and various garnishment agencies were used.
Q33. What is the expected budget of the RFP?
A33. We will budget the funds necessary to pay the selected vendor.
Q34. What was the previous year spend on similar RFP?
A34. As point of reference, our 2023 spend was approximately $90,000.
This addendum is posted on the City of Hoboken website to ensure compliance. The City will not
accept any further RFI/questions at this time.
There are no other changes to the RFP documents as part of this addendum.
ATTEST: Date: September 24, 2024
Jennifer Mastropietro,
QPA Purchasing Agent
CITY OF HOBOKEN
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
RFP – 24 – 15
Competitive Contracting-Payroll Services Provider
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number Date Acknowledge Receipt(Initial)
Addendum # 1 September 24, 2024
No addenda were received:
Acknowledged for:
(Name of Bidder)
By: Date: (Signature of Authorized Representative)
Name: Title/Position:
(Print or Type)
